Website Manager

Board Member Description and Responsibilities


Greater Grand Forks Soccer Board Positions and Responsibilities


Executive Board/Officers:

  • President

  • Vice President

  • Treasurer

  • Secretary

  • Registrar


The executive board is elected by GGFSC club members and shall manage the business and property of the GGFSC. Officers will select committee chairs (with the exception of the Director of Coaching) by a nomination and majority vote at the annual membership meeting.  


The officers and committee chairs comprise the Board of Directors.


No officer shall be eligible to hold the same office for more than two consecutive terms (except for the treasurer and registrar who may serve a maximum of 4 terms).  There is no term limit for committee chairs, but all positions will be evaluated and nominated by the Board prior to the annual meeting.


**Committee Chairs: Additional members of the Board of Directors may be appointed to the following, voting positions:

  • Fund Raising

  • Team Manager Coordinator

  • Out of Town Tournament Coordinator

  • Grand Forks Tournament Coordinator

  • Public Relations/Website/Social Media

  • Equipment/Uniform Coordinator

  • Fields/Facilities/Referee Coordinator


Paid employees:

  • Director of Coaching (DOC)

  • Club Administrator (vacant)

 

**GGFSC is planning to hire a Club Administrator - as this position is developed and filled, the board Committee Chairs and their responsibilities will begin to shift to the administrator with the goal of a general reduction in committee chairs, to be determined.

 

All board members are expected to attend monthly board meetings, including the annual meeting in the fall, and the Spring Kickoff meeting.

Executive Board Duties

President:

  • Leads monthly board meetings

  • Creates positive relationships throughout ND, SD and MN Soccer communities and clubs

  • Maintains a positive relationship with North Dakota Soccer Association (NDSA) / Dakota Olympic Development Program (ODP)

  • Supervises the affairs of the GGFSC and other officers

  • Interviews/ Hires/ Fires employees of GGFSC

  • Completes coaching contract


Vice-president:

  • Performs all of the duties and exercise all of the powers of the president during their absence or incapacity and perform other tasks as assigned by the president

  • Leads monthly meetings if president not present


Secretary:

  • Issues all notices of all director and member meetings

  • Keeps the minutes of all meetings

  • Brings a current copy of the club's bylaws and policy manual to all meetings. Access to an electronic copy will suffice, but it should be available for reference during all meetings.


Registrar:

  • Maintains all official records pertaining to club registrations with NDSA (input information in NDSA GotSoccer program)

  • Provides accurate rosters and player cards for all teams, upon request, and maintains correspondence with state and national organizations

  • Performs all such other duties that are incident to the office.


Treasurer:

  • Bank reconciliation – monthly

  • Financial statement preparation for monthly meetings

  • Budget setup and financial review

  • Deposit received checks and/or cash – post to QuickBooks and / or Blue Sombrero accounts

  • Pay approved bills - (Ref Assignor, Referees, Park District, Hyslop)

  • Monitor Blue Sombrero online registrations for payments and open balances

  • Generate invoices for miscellaneous items

  • Payroll for club employees – Paycheck Manager software, W9 documentation

  • Processes refunds for volunteer parent coaches registration fees

  • Other duties as needed

 

 

Committee Chair Duties


Team Manager Coordinator:

  • Secures team managers for all summer competitive teams.

  • Assembles a binder for each manager with all the information and resources they will need to manage their team for the season.

  • Conducts an initial managers meeting to go over their duties and answer questions.

  • Assist managers with parent and player concerns throughout the summer competitive season

  • Acts as a liaison between managers and the soccer board: expressing concerns, answering questions, etc.

  • Assists managers in securing guest players for tournaments.

  • Relays tournament information to managers (check-in, brackets, schedules, cluster game info, weather delays, etc.).

 

Out of Town Tournament Coordinator:

  • Reviews all available tournaments for the summer competitive season and shares with GGFSC Board and DOC

  • Registers all teams for upcoming tournaments

  • Acts as liaison between club and tournament directors

  • Pays for all club tournament registrations and is reimbursed by the club

  • Coordinates hotels and room blocks for entire club for out of town tournaments

 

Fields/Facilities and Ref Coordinator:

  • Liaison between GF Parks and GGFSC for usage of fields under their jurisdiction

  • Provides GF Parks with program schedules and the intended usage of fields

  • Coordinates on-field equipment needs (goals, nets, flags, chalk lines) with GF parks

  • Liaison between GF Schools and GGFSC for usage of Fields under their jurisdiction (e.g. South Middle School and Cushman)

  • Coordinates with Director of Coaching for time and field usage for GGFSC Training sessions (Competitive, Recreational Academy, etc)

  • Liaison between GGFSC and University of North Dakota (UND) for usage of HYSLOP or AHPC (Winter Programs, Futsal Tournament, etc)

  • Liaison between GGFSC and GF Parks for usage of fields and facilities for Annual Greater Grand Forks Soccer Tournament


Fundraising Coordinator:

  • The Fundraising Coordinator is responsible for raising funds for the GGFSC, through individual or corporate donations, grants or other means, with an overall goal of reducing program and participant expenses.

  • Attend and participate in all Board meetings. Preparing and presenting a Fundraising Report to the Board.

  • Coordinates all fundraising activities, including corporate donations, sponsorships and grants.

  • Reaches out to local businesses and the community to solicit financial support through donations and sponsorships.

  • Seeks out and applies for eligible grants through multiple sources.  Requires processing applications, meeting application deadlines and necessary follow-up for funding.

  • Prepares Fundraising slide for the GGFSC Spring meeting.

  • Coordinates with sponsors to obtain logos for the GGFSC website and tournament signage.

  • Steward donors appropriately with donor recognition.

  • Evaluates the effectiveness of the fundraising efforts and identifies methods of enhancing fundraising activities for the future.

  • Tournament Volunteer.  As needed volunteer throughout the GGFSC Tournament and responsible for supplying ice as needed to both South and Bringewatt locations.

  • Provides website coordinator logos of sponsors


Equipment and Uniform Coordinator:

  • Oversees clubs uniforms for competitive season, recreational academy, optional wear

  • Organizes and inventories all equipment located in Purpur and Bringewatt (balls, bags, cones, pinnies, pug goals, tents, benches)

  • Proposes to GGFSC Board when new equipment is to be purchased

  • Purchases new equipment and is reimbursed from GGFSC

 

GGFSC Tournament Director

  • Oversees Summer or Futsal tournament (May have one for each tournament)

  • Manages ALL tournament duties

  • Oversees tournament sub-committees

  • Applies with NDSA and USYSA for tournament and is reimbursed by GGFSC

  • Communicates with local Grand Forks businesses and CVB regarding tournament

  • Leads Tournament meetings

  • Is on site during entire Tournament

 

Website Coordinator:

  • Maintains ggfsc.com website and activity within

    • Administers website roles, rights, and accounts

    • Composes and organizes website content as directed (programs, news, pictures, documents, links, calendars, etc)

    • Programs and monitors registration modules (dates, pricing, and registration parameters)

    • Composes and sends general emails to club members (programming, general announcements, weather, meetings, etc)

    • Processes registration cancellations, transfers, and refunds

    • Enters and maintains team and/or program roster information

    • Enters and maintains game and training schedule information

      • Includes pulling info from various sources (other tournament websites, etc) and reformatting them for entry into ggfsc.com

    • Assists board members in preparing reports and other lists

  • Answers club members questions regarding registration process, and website/mobile app access

  • Liaises with Blue Sombrero for general website and any hosting issues

  • Liaises with ISP for domain-related issues

  • Administrates club Google Small Business Account

    • Organizes club Google Drive and coordinates use of various Google Apps with board members

    • Administrates club Gmail accounts and security settings


Social Media Coordinator:

  • Updates FB page with all pertinent communication that also sent via club email

  • Posts photos of various programs and events in GGFSC

  • Communicates to club and community via FB, Snapchat, Instagram, Twitter

  • NEW communicates with local newspaper and TV stations regarding GGFSC or GGFSC success

  • Maintains Facebook, Instagram and Twitter pages

Field Status

Open Open

UND High Performance Center (10:34 PM | 04/11/19)

Open Open

North (10:34 PM | 04/11/19)

Open Open

South (10:34 PM | 04/11/19)

Open Open

North Field (06:02 PM | 04/13/19)

Open Open

South Field (06:02 PM | 04/13/19)

Open Open

Yankton Trail Park (11:16 AM | 08/22/19)

Open Open

1A (11:20 AM | 08/22/19)

Open Open

3A (11:20 AM | 08/22/19)

Open Open

3B (11:20 AM | 08/22/19)

Open Open

8 (11:20 AM | 08/22/19)

Open Open

4 (11:20 AM | 08/22/19)

Partially Open Partially Open

Hyslop Sports Complex (10:44 AM | 01/11/19)

Open Open

Indoor Gym (06:02 PM | 04/13/19)

Open Open

Hyslop Gym (06:09 PM | 04/13/19)

Closed Closed

Bringewatt Park (10:45 AM | 01/11/19)

Open Open

Field A (practice) (06:52 PM | 08/22/19)

Open Open

Field B (practice) (06:52 PM | 08/22/19)

Open Open

Field A/B (06:52 PM | 08/22/19)

Open Open

Field C (practice) (06:52 PM | 08/22/19)

Open Open

Field D (practice) (06:52 PM | 08/22/19)

Open Open

Field C/D (06:52 PM | 08/22/19)

Open Open

Field E (practice) (06:52 PM | 08/22/19)

Open Open

Field F (practice) (06:52 PM | 08/22/19)

Open Open

Field E/F (06:52 PM | 08/22/19)

Open Open

Field G (practice) (06:52 PM | 08/22/19)

Open Open

Field H (practice) (06:52 PM | 08/22/19)

Open Open

Field G/H (06:52 PM | 08/22/19)

Open Open

Field I (practice) (06:52 PM | 08/22/19)

Open Open

Field J (practice) (06:52 PM | 08/22/19)

Open Open

Field I/J (06:52 PM | 08/22/19)

Open Open

Field K (practice) (06:52 PM | 08/22/19)

Open Open

Field L (practice) (06:52 PM | 08/22/19)

Open Open

FIeld K/L (06:52 PM | 08/22/19)

Open Open

Field M (practice) (06:52 PM | 08/22/19)

Open Open

Field N (practice) (06:52 PM | 08/22/19)

Open Open

Field L/M (06:52 PM | 08/22/19)

Open Open

Field O (practice) (06:52 PM | 08/22/19)

Open Open

Field P (practice) (06:52 PM | 08/22/19)

Open Open

Field O/P (06:52 PM | 08/22/19)

Open Open

Field Q (practice) (06:52 PM | 08/22/19)

Open Open

Field R (practice) (06:52 PM | 08/22/19)

Open Open

Field Q/R (06:52 PM | 08/22/19)

Open Open

Field S (practice) (06:52 PM | 08/22/19)

Open Open

Field T (practice) (06:52 PM | 08/22/19)

Open Open

Field S/T (06:52 PM | 08/22/19)

Open Open

Field 8 (06:52 PM | 08/22/19)

Open Open

Field 9 (06:52 PM | 08/22/19)

Open Open

Field 10 (06:52 PM | 08/22/19)

Open Open

Field 11 (06:52 PM | 08/22/19)

Open Open

Field 12 (06:52 PM | 08/22/19)

Open Open

Field 13 (06:52 PM | 08/22/19)

Open Open

Field 8 West (practice) (06:52 PM | 08/22/19)

Open Open

Field 8 East (practice) (06:52 PM | 08/22/19)

Open Open

Field 9 West (practice) (06:52 PM | 08/22/19)

Open Open

Field 9 East (practice) (06:52 PM | 08/22/19)

Open Open

Field 10 West (practice) (06:52 PM | 08/22/19)

Open Open

Field 10 East (practice) (06:52 PM | 08/22/19)

Open Open

Field 11 West (practice) (06:52 PM | 08/22/19)

Open Open

Field 11 East (practice) (06:52 PM | 08/22/19)

Open Open

Field 12 West (practice) (06:52 PM | 08/22/19)

Open Open

Field 12 East (practice) (06:52 PM | 08/22/19)

Open Open

Field 13 West (practice) (06:52 PM | 08/22/19)

Open Open

Field 13 East (practice) (06:52 PM | 08/22/19)

Closed Closed

South Middle School (10:45 AM | 01/11/19)

Closed Closed

North Kiwanis Park (10:45 AM | 01/11/19)

Closed Closed

Schroeder Middle School (10:45 AM | 01/11/19)

Closed Closed

South Kiwanis Park/Discovery School (10:45 AM | 01/11/19)

Closed Closed

Jaycees Park (10:45 AM | 01/11/19)

Closed Closed

Optimist Park (10:45 AM | 01/11/19)

Closed Closed

Kelly School (10:45 AM | 01/11/19)

Closed Closed

Ben Franklin School (10:45 AM | 01/11/19)

Closed Closed

Lions Park (10:45 AM | 01/11/19)

Closed Closed

Scheels Sports Complex (10:45 AM | 01/11/19)

Open Open

Field 1 East (10:33 PM | 05/01/19)

Open Open

Field 1 West (10:33 PM | 05/01/19)

Open Open

Field 2 East (10:33 PM | 05/01/19)

Open Open

Field 2 West (10:33 PM | 05/01/19)

Open Open

Field 3 East (10:33 PM | 05/01/19)

Open Open

Field 3 West (10:33 PM | 05/01/19)

Open Open

Field 1 W (10:56 PM | 05/01/19)

Open Open

Field S4 (06:58 PM | 08/22/19)

Open Open

Field 4 North (11:53 PM | 09/03/19)

Open Open

Field 4 South (11:53 PM | 09/03/19)

Closed Closed

University Park/Valley Middle School (10:45 AM | 01/11/19)

Closed Closed

Lake Agassiz School (10:45 AM | 01/11/19)

Closed Closed

Elks Park (10:45 AM | 01/11/19)

Open Open

Field 7N (05:42 PM | 06/10/19)

Open Open

Field 7S (05:42 PM | 06/10/19)

Open Open

Field 9 (05:42 PM | 06/10/19)

Open Open

Field 10A (02:56 PM | 07/17/19)

Open Open

Field 10B (02:56 PM | 07/17/19)

Open Open

Field 9A (03:51 PM | 07/17/19)

Open Open

Field 9B (03:51 PM | 07/17/19)

Open Open

Field 8 (03:51 PM | 07/17/19)

Open Open

Field 2A (03:51 PM | 07/17/19)

Open Open

Field 2B (03:51 PM | 07/17/19)

Open Open

Field 3A (03:51 PM | 07/17/19)

Open Open

Field 3B (03:51 PM | 07/17/19)

Open Open

D3 W (07:15 PM | 06/01/19)

Open Open

S1 (07:15 PM | 06/01/19)

Open Open

D5 W (07:15 PM | 06/01/19)

Open Open

D5 E (07:15 PM | 06/01/19)

Open Open

S4 (07:15 PM | 06/01/19)

Open Open

S2 (07:15 PM | 06/01/19)

Open Open

C4 (07:15 PM | 06/01/19)

Open Open

M2 S (07:15 PM | 06/01/19)

Open Open

N2 (07:15 PM | 06/01/19)

Open Open

Stadium N (07:15 PM | 06/01/19)

Open Open

P3 (07:15 PM | 06/01/19)

Open Open

M4 S (07:15 PM | 06/01/19)

Open Open

C3 (07:15 PM | 06/01/19)

Open Open

M2 N (07:15 PM | 06/01/19)

Open Open

Stadium S (07:15 PM | 06/01/19)

Open Open

I4 (07:15 PM | 06/01/19)

Open Open

J2 (07:15 PM | 06/01/19)

Open Open

P4 (07:15 PM | 06/01/19)

Open Open

D3 E (07:23 PM | 06/01/19)

Open Open

N3 (07:23 PM | 06/01/19)